Scope can create or interrupt a project. If you don’t keep track of the project scope, you can quickly deviate, mess up your schedule, and drain your budget. Many projects fail because of this.
Yes, scope management is another limitation that a project manager must master, but project managers love to make plans to overcome challenges. A scope management plan is just another central part of the project that any project manager will be happy to empathize with.
Ultimately, it is the project manager’s job to ensure that the project reaches a successful conclusion. This is not possible without a scope management plan. But first, what is the scope of the project?
What is the scope of the project?
Project scope is how the goals and objectives of a project are defined. The project scope lists these goals, the services to be provided, the tasks required to provide the services to be provided, the costs and the time frame. They are, in fact, the parameters of the whole project.
Not only does Scope help with project boundaries, it also helps with accountability for the tasks that make up the project and the process that is used to ensure that everything is done and approved correctly. This information is usually summarized in a service description, which is also referred to as a service description.
The service specification is a cornerstone for project managers. Changes will occur to a project, but those changes must be managed to stay on track or the success of the project will be jeopardized. The only way to change the scope of a project is to submit a change request to the project’s change control body.
A change order form is used on construction projects when the scope of a project is changed and must be approved by the owner and the contractor.
What is a scope management plan?
Like any plan, a scope management plan is a set of processes that are implemented to ensure that the project includes all of the required tasks. The Compensation Management Plan is primarily concerned with how the scope is explained, developed, structured and reviewed.
By using a scope management plan, project managers can define and map their project so that it stays within the planned scope. The scope management plan helps project managers allocate resources so that the project can be completed on time, within budget and in the quality expected by stakeholders.
We have selected some of the free project templates to help you get started with your scope management plan
Project plan template
Plan is the keyword in a scope management plan, and the project plan template provides you with a place where YOU can collect the tasks and resources that YOU will need on the project. The first part of the template is about scope and gives you space for YOU to repeat the project scope as defined in the project letter.
Risk register template
Nothing can change the scope of a project faster than a recognized risk. The ability to identify the risks that arise in your project and then trace the solution should be part of any scope management plan. With the free risk register template, YOU can define the priority of each risk, assign a team member to be the owner of the process, and monitor their progress on follow-up.
Change registration template
Risk management is important, but change can come from more than one direction. What if a stakeholder adjusts their expectations in the middle of the project? You need a process to manage this change from approval to completion. This is where the free change log template comes in. Now you can capture this change and track it throughout the life cycle of your project.
ProjectManager can track and report on your scope management plan
When developing your scope management plan, there are many points where ProjectManager can make the process easier and more efficient.
ProjectManager has a robust Gantt chart function. When you enter all of the tasks for your project, our software will automatically create a Gantt chart with a list on the left and a timeline on the right. Then add the start and end dates to each task, now it becomes the duration of each task.
Since some tasks cannot start until the task has been completed, these dependent tasks can easily be linked in the Gantt chart. The dependent task settings can go a long way in preventing scratches in the area.
Tracking control panels
Since ProjectManager will be a cloud-based project management software, status updates will be shown immediately and the progress will be shown in real time on our project dashboard. The real-time dashboard includes metrics for progress, workload, tasks and more that automatically process project numbers and display them in colorful, easy-to-read charts and graphs.
Real-time project control panel
When using a scope management plan, monitoring and reporting are essential. The real-time dashboard tracks progress along the way, so you can react quickly and effectively if something gets out of control. This also includes reports on project progress, where our real-time dashboard supports it.
Kanban to manage activities
ProjectManager also has multiple views, so if your team just wants to see your to-do list, you can. Or, if you want a visual tool to keep track of your workflow, you can view the project as a kanban board, where tasks are tabs under columns that represent phases of the project.
Also Read: 14 Important Tips For Meeting A Deadline